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Grants Manager

Category: Program Staff
Foundation/Organization: Lucile Packard Foundation for Children's Health
Location: Palo Alto, California
Date Posted: 02/21/2018

Reporting to the Senior Vice President, Programs and Partnerships the Grants Manager is responsible for coordinating and maintaining the grantmaking administration processes, systems and data for the Programs and Partnerships team, and serving as the key point of contact for grant applicants and recipients.


  • Administer the Foundation’s grants management system (FoundationConnect on Salesforce), maintaining data integrity and customizing the system to meet the needs of the Foundation
  • Assist Program Officers with reviewing grant proposals and reports
  • Review proposed grant budgets and grant reports for adherence to grant narrative and budget guidelines
  • Conduct research and due diligence related to the grants program and potential grantees, including reviewing the financial health and tax status of grant applicants
  • Monitor grants and contracts and ensure compliance with requirements of awards and contracts
  • Handle day-to-day correspondence for the grants program, including requests from grantees such as grant period extensions, and maintain complete records of communications and transactions
  • Create monthly reports as required for accounting, Program Officers, and other team members
  • Prepare regular status updates on active grants as part of board dockets/materials
  • Carry out grant program analysis as needed
  • Contribute to creation of and updates to grant content on foundation’s CSHCN website
  • Initiate and carry out recommended changes in grants management processes
  • Create and revise grants administration processes and procedures
  • Collaborate with legal, finance and program staff to edit grant document language and review contract materials when appropriate
  • Keep abreast of promising technology and best practices, and make recommendations for incorporating them into Foundation work
  • Attend grant management learning opportunities; participate in PEAK Grantmaking and other professional organizations and users’ groups; maintain appropriate professional memberships for department
  • Contribute to department-wide planning and activities
  • Perform other duties as assigned.
  • Recommend new approaches, procedures and processes to effect continual improvements in efficiency of department and services performed.
  • Regular and predictable attendance is required.

NOTE: We are a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with LPFCH’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.




Bachelor’s degree or equivalent experience


A degree and/or coursework in non-profit management



  • 2-4 years of professional experience, preferably in the philanthropy or non-profit sector
  • Minimum of 1 year in a role that involved grants administration
  • Minimum of 1 year of experience using Salesforce as an administrator or power user
  • Demonstrated experience and interest in improving administrative systems, processes and work    flows
  • Experience with design and analysis of project budgets
  • Ability to research, compile and summarize information related to grantmaking focus areas
  • Proficiency in Word, Excel, Power Point, and Outlook
  • Strong organizational skills and keen attention to detail, including excellent proof-reading and follow-through
  • Demonstrated ability to work independently as well as collaboratively; strong team player with recognized leadership capacity,
  • Excellent interpersonal skills and the ability to work effectively with staff at all levels of the organization.
  • Excellent verbal and written communication skills, including ability to communicate directly and effectively with others.
  • Tactfulness, flexibility, a positive attitude and ability and willingness to collaborate with others are essential in working with diverse population groups (co-workers, grantees, contract recipients, constituents, physicians, faculty, staff, vendors, volunteers, etc.).
  • High level of productivity and initiative.
  • Enthusiasm for learning new technologies
  • Must be resilient and adaptable in the face of changing priorities.
  • Good judgment, a positive attitude,
  • Local and some long distance travel required.
  • Genuine interest in improving health and well-being of children


  • Experience with FoundationConnect, and other cloud-based grants management systems
  • Experience with Salesforce Lightning (Salesforce Admin certification is a plus)
  • Ability to train staff on Salesforce, grantmaking policies and procedures
  • Experience managing technology projects and consultants
  • Experience with grants to academic institutions


The physical requirements described here are representative of those that are typical in our work environment (with or without accommodation) and may not apply to every position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is frequently required to sit, talk, and hear. The employee is frequently required to use head and neck in a static position, twisting, and looking in all directions to include up and down.

The employee is frequently required to stand, walk, use whole hand to include fine finger dexterity, reach with hands and arms and crouch.

The employee may occasionally be required to lift and move up to 15 pounds.

Specific vision abilities that may be required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Typical job duties that may require the above physical abilities include:

Conducting presentations while seated or standing, walking to meetings, sitting at a desk, participating in business conversations, filing or retrieving files, reports and books from desks, cabinets, overhead shelves and low drawers, opening and closing drawers, cabinets and doors, Using a PC mouse and keyboard, viewing PC screens and focusing between reading materials and the PC screen, engaging in business writing, reading business related materials, viewing visuals for meetings and interpreting report data by color, answering and operating a telephone manually or using a headset, operating business machines to include telephones, PC’s printers, copiers, mailing equipment.


The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee will be exposed to mild to moderate stress levels associated with the performance of the job duties described above. There may be extended periods of computer and telephone use while performing job duties. Employee will be intermittently seated, standing and/or walking during the course of a normal business day. Some local travel using the employee’s own vehicle or other mode of transportation is required. Some long distance travel may be required.

While the noise level in the work environment is usually low to moderate, as with most work environments employees will be exposed to routine office noise including office machines, phones, conversations between employees and/or constituents and visitors in the general office open spaces, offices, conference rooms, on phones and in break rooms.

As with any office environment, inside office temperatures may fluctuate and although we use Cal OSHA standards for temperature control, not all employees may find the temperature in their work area to be what they would prefer. Employees should dress appropriately for the temperature in their work area.

Our work environment consists of offices and cubicles, some of which are shared by two or more employees. Office and cubicle assignments change from time-to-time and employees should not have any expectation that any assignment is permanent.

***The above statements reflect the general details necessary to describe the principle functions of the position described and shall not be construed as a detailed description of all work requirements that may be inherent in the position. Other work may be assigned ***

The Lucile Packard Foundation for Children’s Health is an equal opportunity employer and as such is committed to equality of opportunity for all its employees. Reasonable accommodation will be considered for employees requiring such to perform the essential functions of this position.


The compensation and benefits at the Lucile Packard Foundation for Children’s Health are very competitive and among the best in the industry. We value and support life and work balance and encourage and support our employees in seeking opportunities to enhance their careers through ongoing development of their skills and abilities.


Apply online by submitting a cover letter and resume.

Lucile Packard Foundation for Children's Health

400 Hamilton Avenue, Suite 340 Palo Alto, California 94301

Fax (650) 498-7738 

The Lucile Packard Foundation for Children’s Health is an equal opportunity employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.


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