The Commonwealth Fund
New York, New York
July 15, 2021
Reporting to the Vice President, Grants Management, the Matching Gifts and Grants Coordinator will coordinate all aspects of the Fund’s Matching Gifts Program (MGP), provide administrative support for processing grant agreements, and take on other special projects as needed. The MGP is managed via a custom portal built on salesforce.com, the Fund’s grants management system. Candidates for the matching gifts and grants coordinator position should be excited about using technology as a tool to streamline processes, have strong administrative skills, and enjoy providing excellent customer service to Fund staff, Board members, and staff at grantee organizations.
The grants management office provides administrative and financial management support for all of the Commonwealth Fund’s grantmaking activities. Grants management is centralized with many of the administrative responsibilities shared with the program staff who support each program area. The grants management department, comprised of three staff members, is engaged in all aspects of the Fund’s grant making process, including budget planning, program planning, project development, financial and compliance monitoring, completed grant reporting and evaluation, and historical archiving of completed grant materials. This team is expanding with the addition of a part-time Matching Gifts and Grants Coordinator.
Matching Gifts Program
- Processes portal requests from staff and Board members for matching gifts, including verification of recipient organization eligibility and banking information, participants’ funds available. Most processes are automated but require human management and review at each stage.
- Submit requests for payment via Concur expense processing system.
- Regularly review status of matching gift requests to assure gifts are processed and paid, and trouble-shoot individual gifts with special circumstances, which could include working with US-affiliates of organizations outside of the U.S., following up with gifts that have not been certified by recipient organizations, and responding to general questions from program participants.
- Assist grants management team with review and processing of grant agreements
- Ensure that database coding is updated following grant approvals.
- Takes on and completes special projects as assigned by the Vice President, Grants Management, the Grants and System Administrator and the Grants Associate.
The Fund’s philosophy on successful performance in the job includes the willingness on the part of all staff members to handle any assignment necessary to further the goals of the institution. This may include taking on responsibility for other program areas or departments if the need arises.
Bachelor’s Degree and one to two years of demonstrated office experience or some equivalent combination of undergraduate work and office experience are required. Excellent written and oral communication skills are necessary. Strong computer skills are expected and required. Excellent Microsoft Excel skill and knowledge of the salesforce.com database are a plus. Candidate must be detail-oriented and have demonstrated strong organizational and administrative skills. Candidate must be able to work on multiple tasks, work with schedules and work under tight deadlines. Candidate must have good judgment and the ability to act independently within standard guidelines. Flexibility and skill in working as a team member are a must as this is a highly demanding, multiple-task environment with changing priorities.
The Fund has a relatively small staff, and judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of the Fund’s size, where teamwork is essential to effectiveness. The ability to work collegially with a variety of Fund staff and interest in and strong commitment to the Fund’s mission and grants programs are key qualifications.
The position is part-time, with projected 5 to 10 hours per week, with a minimum of 5 hours per week. The MGP is busiest during the months of November through February but requires ongoing maintenance. Schedule is flexible and many of the tasks can be handled outside of regular business hours.
Please send cover letter (including salary expectations) and resume with the subject line Matching Gifts and Grants Coordinator – [Your Name] to: HR@cmwf.org.
About the Organization
The Commonwealth Fund — among the first private foundations started by a woman philanthropist, Anna M. Harkness — was established in 1918 with the broad charge to enhance the common good. Today, the mission of The Commonwealth Fund is to promote a high-performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society’s most vulnerable, including low-income people, the uninsured, and people of color. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries.
Denise Huza <HR@cmwf.org>