Patient-Centered Outcomes Research Institude (PCORI)
Washington, District of Columbia
May 19, 2021
The Project Manager, PFA Planning and Coordination (“Project Manager”) acts as the lead coordinator for the PCORI Funding Announcement (“PFA”) development across PCORI. The Project Manager is responsible for the creation, organization, execution, and completion of various components related to launching PCORI’s various funding announcements. The incumbent will work closely with all levels of staff within PSIM (Merit Review, Contract Management, Data Management and Operations Support), and other functional departments, and programs (IT, Communications, Engagement, Dissemination & Implementation and Science) to coordinate the PFA development process in support of all funding cycles. The Project Manager is primarily responsible for integrating the efforts of diverse cross-departmental teams and helping coordinate pre-award development activities for a variety of topics that emerge throughout PCORI’s funding process. They manage the overall PCORI PFA development functions including project management of the PCORI Funding Cycle Timeline, workflow integration, system customization, and the PFA business process communications activities under guidance of the Chief.
Position Type: Full-Time/Regular
Duties and Responsibilities
- Lead PFA Development and Pre-Award Coordination Functions:
- In collaboration with the Chief, formulate cross-functional strategies in the planning and execution of PFA development including the rolling Funding Cycle Timeline to support the wide spectrum of program funding objectives across PCORI.
- Create and maintain a central SharePoint workspace with folders for each PFA that manages permissions to each PFA folder and archives records in compliance with PCORI record retention policies.
- In accordance with approved PFA cycle programming decisions and in consultation with key contacts from relevant PCORI departments, as needed, create PFA development timelines for PSIM Chief approval.
- Manage and implement all project management activities, including planning and leading PFA POC project meetings and ensure progress to meet timelines for each PFA cycle.
- Support the Chief in holding regular PSIM PFA Programming & Portfolio review meetings by performing logistics tasks (e.g., scheduling and notetaking) and contributing to agenda development to promote communication, coordination, and identification of any system or other requirements or modifications for any PFA under development with the PSIM Leadership Team, other program units, and PCORI leadership.
- In collaboration with the PSIM communications lead for funding opportunities ensure that PFA POC teams are aware of deadlines and prepared to submit materials for Town Hall dates through coordination in project meetings as needed.
- Work with PFA POC teams and PCORI Digital Media to draft and publish PFA landing pages and other funding-related web resources for PCORI’s website.
- Working with the PSIM communications lead ensure coordination with the PFA POC teams through project meetings on content development and release of preannouncements, blogs, etc. tied to PFA cycle timelines.
- Support the PSIM Chief and the PSIM communications lead as needed in the development of funding announcements, templates, and other funding application related content, e.g., FAQs or guidances for applicants, to support awareness of and compliance with PCORI funding policies application requirements, etc.
- Coordinate the PFA copyediting process to ensure all documents are prepared for posting to the PCORI website according to the approved timeline for the public launch of each funding cycle.
- Provide support to the PSIM Chief and PSIM communications lead in the development and maintenance of PFA procedures and internal staff resources, with particular responsibility for ensuring currency and efficiency of procedures related to PFA POC project meetings and PFA Development timelines.
Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.
Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.
- Excellent project management skills and ability to lead cross-departmental teams. (PMP certification a plus).
- Adept at creating and using Gantt charts and other visual tools including PowerPoint. Familiarity with MS Project a plus.
- Excellent attention to detail and drive to achieve positive results.
- Demonstrated ability to think independently, to be flexible, and to juggle multiple priorities, and to work with minimal supervision.
- Excellent communication, leadership, problem solving, and analytical skills.
- High level of maturity and professionalism; must interact effectively with all staff levels including senior leadership.
- Strong work ethic with highest personal and professional integrity.
- Ability to quickly adapt to changing priorities and requirements.
- Collaborative team player orientation with the ability to develop and maintain cooperative and constructive working relationships.
- Effectiveness in building trust, respect, and cooperation among teams.
- Sense of accountability and good judgment.
- Bachelor’s degree plus three (3) to five (5) years of work experience (or equivalent work experience) required; Master’s degree in a related field (e.g., MS, MPH, MPA, MPP; or MBA) or its equivalent with at least two (2) years of related work experience a plus.
- Experience managing multiple projects at various stages of development with the ability to adjust priorities to manage evolving needs and circumstances.
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* PCORI Staff Conflict of Interest Statement – No PCORI employee can receive a direct financial benefit from a healthcare related organization during the course of his/her employment with PCORI.
About the Organization
The Patient-Centered Outcomes Research Institute (PCORI) is authorized by Congress to conduct research to provide information about the best available evidence to help patients and their health care providers make more informed decisions. PCORI’s research is intended to give patients a better understanding of the prevention, treatment and care options available, and the science that supports those options.