Grants and Operations Manager

Do you enjoy supporting the effective operations of social justice-oriented organizations and individuals? We are looking for a self-starting, detail-oriented Grants and Operations Manager with exceptional administrative, systems, planning, and project and data management skills. The position will report to the Senior Director of Operations & Finance and will play a critical administrative and systems support role at the Foundation.

Compensation & Benefits

Compensation is $100,000 plus benefits consistent with the culture of collective care we are building:

• 100% of employee premium for medical/dental/vision insurance paid by employer + short-term
  disability and life insurance
• 4-day work week (Monday-Thursday)
• Leave:
  • 15 vacation days, 10 sick days
  • 10 paid holidays, 2 floating holidays, and annual office closure the last week of the year
• 16 weeks of paid family leave, 3-month paid sabbatical after 5 years
• 6% employer contribution to 401K plan
• Employee Assistance Program and monthly wellness and cellphone/Wi-Fi reimbursements

Location & Work Environment

This is a full-time exempt position reporting in-person to the Northern Virginia office (Tysons Corner) Monday-Thursday with the option to work remote on Monday. Occasional travel is required for staff and weekend board meetings. Staff is required to be vaccinated for COVID unless an employee requires a reasonable accommodation for medical reasons or for a sincerely held religious belief.

About the Opportunity

Tasks include, but are not limited to:

Grants Management (60%)

• Manage online grants administration system, including the development and implementation of processes and procedures to improve functionality and responsiveness to partner needs as well as exploration of potential new systems.
• Serve as key point of contact for grantee inquiries about grant process: including intake application, approval, payment, and reporting, etc.
• Develop grant related data reporting and analysis for internal and external audiences.
• Maintain electronic grant file documentation including grant agreements, reports, and letters.
• Update Foundation data reports annually internally and externally on websites like Candid.org.
• Work closely with Program Directors to maintain the grant payment schedule.

Administrative Support (25%)

• Support Board and Committees meetings by taking meeting minutes, compiling digital board books on our Nasdaq board portal as well as physical board packages when requested, and coordinating logistics for in-person Board meetings.
• Provides administrative support to the office. e.g., managing mail/email, calendar management, and coordinating office equipment maintenance with vendors.
• Ensure office space, supplies, food/catering, and IT resources are prepared for internal events, meetings, trainings, and retreats.

Finance Support (15%)

• Input invoices and grant payments on Bill.com
• Manage vendor contacts and registrations on Bill.com
• Reconcile expense reports

Key Skills and Experiences

The Grants & Operations Manager role is ideal for a mission driven, equity focused person who is self-motivated and highly organized. Specific qualifications include:

• Deep and abiding belief in racial and social justice; alignment with Foundation values of listening and learning, racial equity and justice, and building power and community; and commitment to building and maintaining a culture of dignity and belonging.
• Open-mindedness and willingness to have candid conversations around race and racial justice
• Proficiency in Microsoft Office 365 applications specifically SharePoint, Excel, and PowerPoint.
• Experience working with grants management databases such as Foundant, GivingData, etc.
• Bookkeeping experience; experience with Sage50 a plus.
• High-level administrative capacity with attention to detail, initiative, and follow-through
• Capacity to prioritize work and manage multiple projects
• Ability to identify and solve problems efficiently and quickly; Focused on solutions, not problems
• Ability to create an individual workplan including timelines and adhere to deadlines for deliverables.
• Ability to work independently and as part of a diverse team, ability to work effectively and positively with a range of individuals and working styles, and with people at all organization levels including staff, board members, grantees, and vendors
• 5-7 years of experience in a similar role
• Comfort with organizational change and ability to exercise patience and flexibility as the Foundation evolves and continues its commitment to ongoing learning
• Consistency – delivers reliable results every time
• Maintains a growth mindset – always open to learning and sees challenges as opportunities.

To Apply

Please upload your resume and cover letter describing your mission-alignment and relevant experience.

Click here to apply

Applications will be reviewed on a rolling basis.

Weissberg Foundation is committed to having a diverse staff and as such we strongly encourage applications from people of color, members of LGBTQIA+ and gender non-conforming communities, people with disabilities; and people with other diverse backgrounds and lived experiences to apply. Weissberg Foundation does not discriminate against any person or employee on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, U.S. Veteran status, criminal record, or association with a person or group with one or more of these actual or perceived characteristics.

About the Organization

Founded in 1988 and based in Virginia, the Weissberg Foundation is a family foundation deeply rooted in the vision, values, and experience of its founder, Marvin Weissberg. The Foundation supports organizations and efforts building power of those most negatively impacted by racism. We envision a world that recognizes inequities and actively seeks to dismantle structural racism by continuously building access, opportunity, and power so that all can thrive. The Foundation has expanded its philanthropy across Virginia and is guided by the following:

Our Values:

• Listening & Learning; Building Power & Community; Racial Equity & Justice

Our Core Commitments:

• People: We center Black and Indigenous people, while supporting all Communities of Color.
• Power: We fund power building to transform systems that negatively impact Communities of Color.
• Place: We prioritize Virginia and support regional and national efforts in grantmaking.

Our Strategies:

• Innovative Grantmaking. We are resourcing organizations and efforts building the organizing, economic, political, and narrative power of Black, Indigenous, and Communities of Color primarily in Virginia.
• Investing for Impact. We are intentionally allocating capital by pursuing 100% mission alignment of our endowment and using a Racial Equity Investing and Responsible Investment lens.
• Internalizing Racial Equity. We are guided by our racial equity and justice value in everything we do.
• Influencing Philanthropy. We are committed to sharing our learnings in order to increase the philanthropic resources dedicated to racial equity and justice in Virginia and nationally.